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Terms of Use - Student Accommodation

ACCOMMODATION BOOKING – BROOKFIELD VILLAGE/JENNINGS POOL                                  

Dear Resident,

We would like to confirm that a room has been reserved for you at Brookfield Village/Jennings Pool, College Road, Cork for the Full Academic Year commencing on the 3rd September 2016 to 26th May, 2017

To secure your room the full year payment (See attached pricelist) plus electricity plus Utilities must be made in August, 2016 or Two Payments (half term) (See attached pricelist) plus Electricity plus Utilities must be made with the first payment made in August 2016 and the second payment to be made in December, 2016.

This agreement must be signed and returned to Brookfield Village, College Road, Cork along with the first payment. Keys will not be released under any circumstances unless this agreement is signed and returned.

BOOKING DEPOSIT

For first year students, the booking deposit of €300 is non-refundable on cancellation after the 19th of August 2016

For all other students, the booking deposit of €300 is non-refundable on cancellation after the 22nd July, 2016.

CANCELLATION CHARGE

In the event of a cancellation, in the case of first year students, prior to the 24th August 2016 an administration charge of €75.00 is payable.  After 24th of August, 2016, the booking deposit is non-refundable.

  • In the case of all other students, prior to the 22nd July 2016 an administration charge of €75.00 is payable.  After 22nd of July 2016, the booking deposit is non-refundable.

SECURITY DEPOSIT

The booking deposit of €300.00 will be held as a security deposit for the year.  Deposits will be refunded subject to the provisions of the rules and regulations and subject to the unit and its contents being left in a satisfactory condition.  Any damages necessitating expenditure on replacements or repairs will be charged to the residents as they occur. Each resident will be responsible for any damage to the units and to its contents.  Please note the security deposit will not be refunded until both key and access card to the unit have been returned and the unit and contents inspected and found to be in good order, repair and condition and all electricity payments are paid in full.

FACILITIES

Facilities available at Brookfield Village include, secure off street parking* and access to Brookfield leisure centre with 25m pool, sauna, Jacuzzi, outdoor hot tub and gymavailable to Residents on a discounted rate.  There is also a launderette and the tokens are available for purchase at reception.

*supplement €300.00 for the full academic year.

TERMINATION

This agreement can be terminated by Brookfield Village by giving 7 days notice to you in any of the following events:

  • In the event of the non-payment of the balance due, irrespective of whether formally demanded or not.
  • Any breach, non-performance or non-observance of the rules and regulations herein contained. 
  • Any notice given to a Resident shall be duly served if sent by ordinary prepaid post addressed to the Resident. 

RULES AND REGULATIONS

The rules and regulations applicable are to be observed and are hereby acknowledged and accepted by the Resident.

Residents are contracted to stay in Brookfield Village for 03rd September 2016 -26th May 2017.  Accommodation monies will only be refunded with the written agreement of Brookfield Village.  In no circumstances will monies be refunded without a new Resident, who is approved by Brookfield Village, taking up occupancy.

The Accommodation is restricted to yourself and others duly authorised by Brookfield Village.

Under no circumstances can residents part with their access cards or keys to anyone for the purpose of gaining access to the complex and the resident shall immediately report any loss thereof to Reception and hereby indemnifies Brookfield Village in respect of any loss/damage which may be occasioned by reason of such loss.

Not to use, nor allow others to use, the premise or any part of it for activities which are dangerous, offensive, noxious, noisome, illegal or which are or may become a nuisance or annoyance to the Management or the owner or occupier of any neighbouring property.  Not to behave within Brookfield Village, or in the vicinity of it, in a manner that is anti-social nor to allow anyone else to do so.  Any notice required to be given to the Resident shall be deemed duly served if sent by ordinary pre-paid post addressed to the Resident.

Tampering with fire equipment will incur a fine of €250 on the entire house when the person or persons responsible do not accept responsibility.

Not to store or keep any unlawful substances or materials on the premises at any time and to report the possession of such substances to Reception

Not to place bicycles in any other place except designated areas in Brookfield.

To leave the premises on termination of occupancy howsoever determined in good, clean order, repair and condition as given to you on occupation.  In the event of the unit not being left in such good, clean order, repair and condition as that on the 5th September 2016, an additional cleaning fee will be deducted at the discretion of BrookfieldVillage.

To report all damage to the units or to the fixtures and fittings in the units or any leaks or other problems in the unit to the Management as soon as possible.

Residents shall be furnished with keys to the premise in Brookfield on arrival.  The Resident agrees to keep the keys in safe keeping and in the event of the Resident losing the keys the Resident agrees to pay Brookfield Village €65.00 for replacement keys.

Not to allow visitors to Brookfield Village to remain overnight without the prior approval of the Management.  The Management reserves the right to refuse consent at any time in the interest of the Health and Safety of the Residents.  All overnight visitors must be checked in to the reception of Brookfield Village before 5.00pm that same evening; otherwise a fee of €20.00 will apply.  The Resident agrees to pay this to Brookfield Village.  No overnight visitors are permitted during U.C.C. and C.I.T. Rag Weeks and Fresher Weeks.

To remove all personal effects and belongings from Brookfield not later than 12.00 noon on the 26th May, 2017.

No canvassing is allowed in any part of the complex. Not to dry clothes on storage heaters as this can cause overheating and could also be the cause of condensation in the units. Not to permit the premises to be utilised for anything other than for private accommodation purpose. Not to involve in horseplay or games for diversion in any part of Brookfield. Not to hold parties in the unit or in Brookfield Village.

If the contract is broken by the Resident before 02nd June, 2017 the deposit will be forfeited.

To permit Brookfield Village, its servants, agents or caretaker to enter, service or inspect all units at all reasonable times. Brookfield Village is not responsible for any loss or damage to personal belongings.  Residents are advised to take out their own personal insurance for same. No responsibility will be accepted by Brookfield Village for any items left on the premises after vacation of the units.

The landlord acknowledges the right of tenants to their privacy; however, this is balanced by the rights of their neighbour to the peaceful enjoyment of their property. Therefore the tenants agrees that on concerns of antisocial behaviour, the landlord, his agents, the Gardai,Staff of UCC and/or members of the UCC student patrol have the right of immediate access to the property to address the situation.

All tenants must agree not to interfere with the peaceful enjoyment of their neighbours. In the event of complaints of repeated antisocial behaviour by tenants or their guests, and on written instruction from the landlord, the tenants will vacate the property within 7 days and the tenants will be responsible for payment of the full rent to the end of the contract.

Windows will be opened or tilted daily for ventilation to prevent condensation and the general deterioration of the premise.

The residents shall be required to pay any loss or damage to the fabric, furniture and contents of the study bedroom and shall be jointly responsible with the other Residents for the cost of making good the cost of any damage to the communal areas therein.  Any faults/damage should be reported immediately to the Management.  Please also see note on damage and deductions.

To take good care of the premise and the furniture and appliances to keep them all clean and tidy and not to cause or allow anyone else to cause any damage to them. Brookfield identifies two types of damage to property; Attributable Damage and Unattributable Damage.  Attributable Damage is caused be an identifiable person/s or Resident/s and will be charged to the identified person/s or Resident/s.  Unattributable damage is damage caused by an unidentified person/s or Resident/s and will be deducted from the deposits of all the Residents of the unit where the damage occurred.  While Brookfield accepts fair wear and tear it considers that all person/s and resident/s have responsibility for controlling wanton damage (vandalism) to property owned by Brookfield.   

There is no access allowed to balconies in Jennings Pool.

Deposits will be refunded within 8 weeks of vacating the unit.  Please note there minimum charge of €50.00 will be deducted from each deposit for cleaning and maintenance.  Electricity payments are an estimate only.   Any over payments will be refunded along with deposit; any under payment will be deducted from deposits. 

Use of Bluetack, Candles, Sellotape or Stars is prohibited on the walls. Any damage to walls will be charged to the tenant.

Not to keep any dog, cat, bird, insect pet or other animal of any kind in the unit.

Smoking is not permitted in any of the accommodation.

The Management reserve the right to terminate the Agreement immediately if for any reason they wish to do so.  Nothing in this agreement will constitute a Landlord/Tenant relationship within the meaning of the Landlord and Tenants Acts or Otherwise.  Management reserve the right to move residents to other units should a situation arise to deem it necessary.  This is at the sole discretion of Management.

 

Signed: Resident:_____________________ Date:______________________